Team (Executive) Assistant

London (Fully Onsite)
Rate TBC

Skills: Diary management, executive/stakeholder management, travel and itinerary coordination, confidentiality and discretion, communication skills (written and verbal), MS Office proficiency, multi-tasking and prioritisation, board/committee report and presentation collation, expense and administration management, financial services experience, Japanese language skills

Executive Assistant / Team Assistant
London (fully onsite) | Inside IR35

Do you thrive on keeping senior leaders organised, one step ahead and completely supported? Are you the person colleagues turn to when something needs to happen properly, and fast? If so, this could be your next move.

You’ll be joining a major global financial services organisation as a Team Assistant, providing dedicated support to a group of Senior Directors and Managing Directors within a high-profile Technology Leadership Team. It’s a fast-paced, high-trust role at the heart of a global function, where no two days look the same and your organisational skills will genuinely make a difference.

Key Responsibilities

  • Provide extensive diary management and scheduling support for multiple senior technology leaders, proactively prioritising meetings and preparing briefing papers in advance
  • Coordinate visitor schedules and act as host for meetings and events, liaising confidently with executive colleagues across the wider group
  • Handle high-level queries and manage highly sensitive, confidential information with discretion
  • Plan detailed itineraries and book all travel arrangements, including flights, hotels, taxis and visas where required
  • Collate and distribute papers, reports and presentations for senior committees, Board meetings and other high-level engagements
  • Oversee expense claims, leave requests and travel administration for the management team
  • Draft high-quality, accurate communications and support wider departmental meeting organisation, agenda preparation and new starter set-up

What You’ll Bring

  • 3+ years’ experience as an Executive Assistant or Team Assistant, supporting multiple Directors in a fast-paced corporate environment
  • Confidence liaising with senior management, with excellent written and verbal communication skills
  • Degree educated (or equivalent), with advanced MS Office skills and strong organisational ability
  • A proactive, discreet approach to handling confidential information and competing priorities
  • Desirable: previous experience within Financial Services and/or Japanese language skills would be an advantage
This is a fantastic opportunity to support a senior technology leadership team within a globally recognised organisation, on a contract basis. If you’re ready for your next challenge, apply now with your up-to-date CV, and we’ll be in touch to discuss the role in more detail.

If you’ve held any of these roles or used these technologies/skills, this role could be a great fit: Team Assistant, Executive Assistant, EA, PA, Personal Assistant, Senior Team Assistant, Team Coordinator, Executive Coordinator, Office Manager, Diary Management, Travel and Itinerary Coordination, Board and Committee Support, Financial Services Executive Assistant.
Apply Now